What does the league need to provide?
The league is responsible for:
Providing a finalized picture day schedule
Collecting parent/guardian contact information (email and phone if available)
Assisting with communication to teams
Designating volunteers or team parents to help distribute QR codes
Is there any cost to the league?
All optional purchases are handled directly by families through online galleries.
The league does not collect payments or manage orders.
How much involvement is required from league volunteers?
Minimal. Volunteers may assist with:
Keeping teams on schedule
Handing out QR codes as players approach the camera
Helping ensure a smooth picture day flow
All photography, editing, galleries, and fulfillment are handled by the photographer.
How does the QR code system work?
Each player is assigned a unique QR code used to identify images at the time of photography.
QR codes are collected or scanned as photos are taken to ensure accurate gallery delivery.
This system replaces paper order forms and manual tracking.
What happens if a team runs late?
Delays caused by late arrivals or incomplete lineups may affect the schedule and could result in limited photo time or missed images.
How many teams can be photographed per hour?
Standard scheduling allows for:
1 team every 15 minutes
T-Ball teams may require additional time
When will photos be delivered?
Online galleries are typically delivered within 4 weeks of picture day.
Can the league use team photos for marketing?
Yes. The league may use team photos for:
League website
Social media
Promotional materials
Images may not be sold or shared with third parties without permission.
What happens in case of weather or cancellation?
In the event of weather or unforeseen circumstances, the photographer and league will work together to reschedule when possible.
Who handles parent questions or issues?
The photographer handles all:
Ordering questions
Gallery access
Product fulfillment
Customer support
This reduces workload for league volunteers and board members.